Finance MIT

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

The 123-room Four Seasons Hotel Kyoto is the company’s second destination in Japan, in the city’s historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic. The Hotel has a spa and fitness centre with a pool, and four food and beverage concepts. There are also be 57 Four Seasons Private Residences.

About the role
This is 18months program.
You will be in charge general casher part for a while and Assistant/Director of Finance will decide the next part.

What you will do

People Functions

• Maintain a harmonious and professional relationship with co-workers, supervisors and all departments.
• Comply with and enforce Four Seasons’ Finance related Work Rules and Standards of Conduct as set forth in EmPact.
• Conduct self in a professional manner at all times and maintain strict confidentiality of all payroll information.
• Reconcile paycheck discrepancies with Department Heads or individual employees.
• Review employee status changes and Payroll requests with the Human Resources Department to ensure accurate data entry.
• Reconcile Operating department tips with the Income Auditor on a pay-period basis.
• Assist in cashier training and be available as needed to support cashiers in solving problems in cash handling procedures.
• Assist in other areas of the accounting office as needed.

Product Functions

• Review, verify and process payroll data for preparation of payments.
• Review reports from outside payroll service and bring any discrepancies to the attention of the Assistant Director of Finance immediately.
• Prepare month on month Payroll Reconciliation.
• Conduct payroll audits on each department at least once per year, and review any discrepancies from these audits.
• Maintain and file all bi-weekly payroll documentation.
• Prepare payment requests when necessary for employee deductions or balances for transferred employees.
• Assist in month end process, accruals and payroll journals.
• Complete Unemployment Claim paperwork.
• File/complete garnishment in accordance to local laws.
• Prepare and assist in special audits (Workers Compensation, Labour Compliance, etc).
• Prepare requested reports for Finance and P&C departments.
   
• Ensure payroll register has been reviewed and approved (signed evidence on final page of payroll register) by the Director of Finance or Assistant Director of Finance prior to distribution of payroll funds.
• Ensure all Cash totals are balanced back to manual batches or the electronic time and attendance batches that were sent to the processing company and this reconciliation is signed off by either the Assistant Director of Finance or Director of Finance.
• Ensure labour law compliance as it pertains to overtime, compensation and job classification (exempt/non-exempt) and maintain file on documentation from the hotel attorney specifying applicable local, state or federal legislation that applies to the treatment, recording, and distribution of service charges and gratuities, where appropriate
• Where applicable, bi-annually, a labour law audit is conducted by a third party consultant and documentation of the audits with findings as well as action plans to resolve any discrepancies is maintained by P&C.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are in place, as they relate to House Banks.
• Retrieve deposit envelopes from the drop safe in line with FS P&P.
• Audit cashiers’ daily deposits and prepare the daily hotel deposit.
• Count, balance, organize and monitor own Bank and safe.
• Process foreign currencies in accordance to local policy.
• Prepare and distribute Cashiers’ due backs.
• Prepare the Daily Cash Report.
• Issue Cashier Banks and assign safety deposit boxes for safekeeping of the Banks.
• Prepare and maintain a log on all issued House Banks.
• Make petty cash disbursements according to established guidelines.
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.
• Assist Year end tax filing.
• Maintain an accurate, orderly and up-to-date file for all outstanding Bank contracts, file documents and reports
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.

  
What we offer: 
•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•   Employee Discount for stays at any Four Seasons worldwide
•    Complimentary Dry Cleaning for Employee Uniforms
•    Complimentary Employee Meals
 

Language skill
・Fluent English
・Japanese (if you speak Japanese it is an advantage skill)

Visa process
We will assist the visa.