FACILITIES MANAGER

Summary

The primary function of this position is to serve as the guardian of the property, ensuring all systems are operating to standard, the physical plant is sound, all property assets are constantly maintained to the highest level in accordance with Department of Defense (DoD) and Industry requirements, and keeping the guest and staff, well-kept and safe.

Duties

• Oversees and manages all aspects of Facilities Management to ensure the safety and comfort of guests and associates while protecting the assets of the US Government.
• Ensures operations are smooth and facilities fully functioning for optimal guest experiences.
• Supervises a skilled team of maintenance and facility representatives. The New Sanno Maintenance staff consists of over 20 employees, augmented as needed by the addition of contractors and sub-contractors for various types of specialized maintenance work and or services.
• Ensures all Standard Operating Procedures (SOPs) are current and well followed.
• Ensures inventories, logs on all stock items and tools are maintained.
• Ensures all areas of the hotel are patrolled and inspected on a regular basis.
• Develops and maintains sound organizational plan, staffing guides and job descriptions, for the Engineering Department personnel.
• Monitors additions, eliminations and alterations of positions.
• Directs work to be accomplished by staff.
• Assigns work based on priorities set forth by General Manager, difficulty and requirements of assignments, and staff capabilities.
• Ensures staff receives proper training to fulfill requirements of their positions.
• Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
• Supports CNIC's Equal Employment Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; and ensures equitable treatment of all staff.
• Analyzes Engineering Department organization and operational methods and procedures using such tools as flow process charting, statistical analysis, interview methods and direct observation.
• Institutes work-simplification methods and use of labor saving equipment in pursuit of optimum productivity.
• Monitors fuel and power usage to determine energy conservation measures.
• Identifies areas where improved management practices may increase efficiency or decrease cost.
• Prepares final studies, alternate approaches and most desirable action courses.
• Serves as Hotel Fire Warden and as such closely collaborates with New CNRJ Fire Department and Azabu Fire Station to develop a comprehensive Fire Safety Plan and execution.
• Serves as Hotel Safety Representative and as such closely collaborates with CNRJ Safety to develop a comprehensive Safety Plan and execution.
• Uses Key performance indicators, through effective measures (work order systems) to make effective business decisions.
• Prepares and follows through on all projects through monthly Director Meetings and quarterly team management briefings.
• Sets up fire line safety system, valve locations and other emergency procedures that involve the hotel.
• Manages a comprehensive Sight (lighting, visual), Sound (music/noises), and Smell (signature scents/controlling odors) sensory management program.
• Compiles a monthly consumption report to include all utilities.
• Seeks ways to improve productivity and conserve resources.
• Develops and executes operating budgets.
• Serves as a member of the Executive Committee, attends staff meetings, and participates actively in meeting discussions and interchanges of ideas.
• Conducts regular meetings of Engineering Department members.
• Maintains close coordination and regular communication with all New Sanno Operational and Supply Divisions.
• Maintains regular communication and planning aligned with CNIC/CNRJ Facilities and Naval Facilities Engineering Command (NA VF AC) representatives.
• Uses CNRJ Navy Hotel communication mechanisms as required.

Requirements

Conditions of Employment

Incumbent will be required to obtain and maintain all DoD/Navy Fire, Safety, Facility trainings and requirements.

Must be able to work varied work schedules to include holidays, weekends and evenings.

This position is designated as Mission Essential and a part of the Emergency Operating Committee.

In the event of an emergency/crisis situation or natural disaster, this position has been determined to be critical to the support of the mission and incumbent will be required to report for duty.

Qualifications

• Knowledge of Hotel and DoD operations.
• Knowledge of hotel management systems in the areas of Engineering management, controls, and review and analysis of guest satisfaction.
• Knowledge of DoD Fire & Safety regulations. Conversant with DoD publications on supply and accounting for property management.
• Skill in the identification, analysis, and resolution of a wide range of budgetary problems.
• Knowledge of CNIC's EEO policy and procedures.
• Ability to analyze and prepare clear, concise, and technically sound reports.
• Ability to develop and effectively deliver presentations and/or training.
• Ability to perform the full-range of supervisory duties.
• Ability to communicate effectively both orally and in writing.

Education

There is no education requirement for this position.

Additional information

• Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses.
• Incentives such as relocation, recruitment and retention bonuses may be authorized in accordance with applicable laws and instructions.
• Return rights for current employees must be negotiated with the losing command. Candidates not associated with the Department of Defense are ineligible for return rights.
• Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable).
• Selectee may be required to complete a one (1) year probationary period.
• Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.
• Selectees initially recruited from the United States or who are already on a Transportation Agreement will be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a housing allowance is paid to cover monthly housing and utility costs.
• Compensation includes base pay, a Post Allowance which is a non-taxable (federal) allowance based on the Japanese yen exchange rate, and a Living Quarters Allowance sufficient to pay for a housing unit within close proximity of the Naval base. You may also ship or store your household goods. These and other benefits are available to those personnel hired on an overseas transportation agreement.
• The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to ffr_nafrecruitment@us.navy.mil to ensure proper consideration is given.

• Open & closing dates
   01/07/2025 to 01/21/2025
• Salary
  $75,000 - $85,000 per year
  Plus non-taxable living quarters allowance, post allowance, and children's education allowance, if eligible
• Location
  1 vacancy in the following location:
  Tokyo, Japan
  
• Remote job
  No
• Telework eligible
  No
• Travel Required
  25% or less - You may be expected to travel for this position.
• Relocation expenses reimbursed
  Yes—You may qualify for reimbursement of relocation expenses in accordance with agency policy.
• Appointment type
  Permanent
• Work schedule
  Full-time
• Announcement number
  FFR25-0020A
• Control number
  826944000