About
Announcement Number:
Osaka-2025-01T
Hiring Agency:
Embassy Tokyo
Position Title:
Consular Associate/Consular Associate (Trainee) - USEFMs Only
Open Period:
01/15/2025 - 01/28/2025
Salary:
USD $43,112 /Per Year
Work Schedule:
Full-time - 40 hours per week
Duty Location(s):
1 Vacancy in
Osaka, JA
Telework Eligible:
No
For More Info:
HR Section
03-3224-5000
HROTokyo@state.gov
Overview
Hiring Path:
• Custom Announcement (not open to the public)
Who May Apply/Clarification From the Agency:
This position is open to:
• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
For USEFM - FP grade is 06/07. Actual FP salary authorized by Washington D.C.
Security Clearance Required:
Secret/Confidential Clearance
Appointment Type
Temporary
Appointment Type Details:
Not to Exceed 5 years
Marketing Statement:
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Summary:
The Consular Section of the U.S. Consulate General in Osaka-Kobe is seeking eligible and qualified applicants for the position of Consular Assoicate/Consular Associate (Trainee).
This position is open only to U.S. Citizen Eligible Family Members (USEFMs) - All Agencies.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
Occasional domestic and international travel may be required.
Duties
Under the direct supervision of the ACS Chief, the Consular Associate is assigned a wide range of responsibilities in the American Citizen Services (ACS) Unit, Nonimmigrant Visa (NIV) Unit and Fraud Prevention Unit (FPU). The jobholder provides consular services to U.S. citizens, conducts non-adjudicatory visa processing, and assist in investigation and validation studies. Incumbent also handles correspondence with public, attorneys, U.S. and host governments, Congress and other parties.
Qualifications and Evaluations
Requirements:
- All selected candidates must be able to obtain and hold a secret security certificate.
- Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Education Requirements:
Completion of High School.
Please address this factor in your ERA application under Education.
Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.
Qualifications:
Experience:
FP-06: Minimum of three years of office administrative experience is required with at least one year of consular experience.
FP-07 (Trainee Level): Two years of office administration.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Language:
Fluent Speaking/Reading/Writing of English is required. For more information on the language requirements, please visit the Embassy's website.
Please address this language requirement in your ERA application.
Skills And Abilities:
Must be able to input data in consular systems with minimum errors, and spot and correct errors made by others (applicants and fellow staff). Demonstrated skills in MS Office Suite and general computer skills including information and database management. Organizational skills, including task management and filing skills; communication skills including writing skills appropriate for drafting official correspondence and reports. Tact and good judgement in dealing with the public, often under difficult and sensitive circumstances. Sensitivity in evaluating evidence and applying complex regulations correctly. Ability to learn applicable U.S. and host country laws, regulations, legal procedures, and court decisions. Good interpersonal skills.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:
A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.
HIRING PREFERENCE ORDER
* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.
For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.
ADDITIONAL EMPLOYMENT CONSIDERATIONS
The following apply to EFMs, USEFMs, and AEFMs only:
How to Apply:
Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.
You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.
For a copy of the complete position description, please contact the HR Office.
To request a reasonable accommodation, please contact the HR Office.
We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves. We invite qualified applicants from all backgrounds to apply.
Required Documents:
Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.
Eligible Family Member (EFM) Applicants must submit: